Police Records Clerk





Under general supervision, receives, inputs and maintains records related to police records, vehicle tows and criminal justice activities.
The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.


 Receives, edits incoming police reports including arrest, offense and crash records.
 Reviews, edits and produces accurate arrest and police records and reports.
 Completes and submits State related forms.
 Data entry of citations and warning tickets.
 Prepares police reports and crime complaints for attorneys, courts and victims.
 Prepares prosecution case reports for Municipal, County and State Attorney’s Offices
 Electronically routes police employees for court subpoenas.
 Maintains police records management filing system.
 Receives and processes payment for requests for police, crash and arrest reports, background checks and public information requests.
 Prepares daily transmittal of cash and credit card receipts.
 Provides administrative support for the Department.
 Transfer mail to City Hall; distribute incoming mail.
 Answers incoming calls.
 Prepares monthly statistical reports
 Performs other related duties as assigned.


 Knowledge of records management principles, practices and methods.
 Knowledge of City, State and Federal laws, codes and regulations governing Police records management.
 Knowledge of personal computers, hardware and software.
 Knowledge of modern office practices and techniques.
 Knowledge of Police department policies and procedures.
 Skill in compiling and maintaining complex and extensive records.
 Skill in applying Police records management laws, rules and regulations.
 Skill in effective oral and written communication.
 Skill in preparing accurate reports.
 Skill in data entry.

Posting Date: February 26, 2018

Deadline: Open until Filled


 High School diploma or equivalent, and one (1) year clerical or records management experience; or equivalent combination of education and experience.
 Pass typing test with score of 35WPM
 Pass general spelling test
 Must pass a post-offer pre-employment drug screening.
 Must obtain REJIS/MULES certification within 6 months of hire.
 May be required to acquire additional certification.
 Must possess a valid driver’s license.

Supplemental Information

Environmental Factors and Conditions/Physical Requirements:

 Work is performed in an office environment.
 May be subject to repetitive motion such as typing and vision to monitor.
 May be subject to hazardous chemicals and infectious diseases.

Equipment and Tools Utilized:

Equipment utilized includes, but not limited to, computer, copier, fax machine, standard office equipment, shredder, fingerprint machine and other related equipment.

SALARY: Salary range: $15.00 per hour. Health and dental benefits, as well as vacation, sick leave, and other benefits are available to the employee and his/her family subject to current city policy.

TO APPLY: A City of Berkeley Police Department application is required for consideration. Resumes without a complete application will not be accepted. Apply in person, email, or mail application to City of Berkeley; 8425 Airport Rd., Berkeley, MO 63134 Attention: Dr. Terrance Gibson, Assistant City Manager gibson@ci.berkely.mo.us For more information and more open positions visit our website at www.cityofberkeley.us Thorough background, education and criminal record checks will be completed. Drug/Alcohol screening required prior to employment. All employees fall under the City’s Alcohol & Controlled Substance Use, Abuse and Testing Policy.

Click for Police Department Application