Administrative Secretary




Under the supervision of the Chief of Police or designee, performs a full range of secretarial and clerical functions for the Police Department. Must have the ability to take initiative and work in an unsupervised environment as needed, conduct training for new personnel and make decisions regarding prioritization of projects and implementation of modern, efficient office systems, practices and processes.


Placing, answering and screening telephone calls.
 Maintaining appointment calendars and court appearance schedule for personnel.
 Formatting, typing and proofreading correspondence, reports, forms, manuals and affidavits. Composing routine correspondence for department head and officers as necessary. Assisting with the completion of forms and mailing of forms and correspondence.
 Organizing and maintaining a variety of department files and records.
 Photocopying, collating, distributing and filing written materials.
 Gathering, organizing and copying pertinent information for the State’s Attorneys Office in the preparation of cases for trial. Setting up and maintaining Police Department case files.
 Taking statements from complainants, victims, witnesses and accused, and preparing notarized documents for signature.
 Preparing and publishing personnel work schedules.
 Screening, sorting and distributing incoming mail and prepare outgoing mail.
 Creating and organizing personnel records including medical, background, payroll, training records commendations and disciplinary files. Assisting with recordkeeping of sensitive internal investigative files.
 Ordering and maintaining office supplies and police forms and materials.
 Researching and preparing information for the public, department staff, insurance companies, attorneys and City, State and Federal departments/agencies.
 Assisting in the preparation of annual Police Department budget. Assisting and coordinating with, Chief of Police and others on up-to-date status of department spending and budget.
 Assisting with the preparation of statistics and reports of police calls and activity.
 Assisting the Chief of Police with weekly, monthly, quarterly and annual reports.
 Assisting citizens with forms, inquiries and processes relating to the Police Department.
 Organizing and assisting with community related events sponsored or co-sponsored by the Police Department.
 Creating and maintaining contact lists
 Book travel arrangements
 Submit and reconcile expense reports
 Other duties as assigned by the Chief of Police.


Minimum typing speed 50 words per minute
 Ability to manage multiple projects.
 Ability to create, process and track the department’s purchasing history
 Demonstrate efficiency in managing procurement records including purchase orders and inventory
 Following up with vendors on shipment and delivery
 Experience should include bookkeeping, customer service and office support
 Knowledge of office management systems and procedures
 Working knowledge of office equipment, like printers and fax machines
 Proficiency in MS Office (MS Word, Outlook, Excel and PowerPoint, in particular)
 Excellent time management skills and the ability to prioritize work
 Attention to detail and problem solving skills
 Excellent communication skills and a commanding presence are necessary
 Strong organizational skills with the ability to multi-task


High School Diploma or equivalent required. Associates degree or higher preferred. At least 3 years of experience in a high functioning administrative position is required.


Salary: $15.87 per hour. Health and dental benefits, as well as vacation, sick leave, and other benefits are available to the employee and his/her family subject to current city policy.


A City of Berkeley Police Department application is required for consideration. Resumes without a complete application will not be accepted. Apply in person, email, or mail application to City of Berkeley; 8425 Airport Rd., Berkeley, MO 63134 Attention: Dr. Terrance Gibson, Assistant City Manager For more information and more open positions visit our website at Thorough background, education and criminal record checks will be completed. Drug/Alcohol screening required prior to employment. All employees fall under the City’s Alcohol & Controlled Substance Use, Abuse and Testing Policy.

Click here for Police Department Application